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PA – Group Planning & Finance Business Partnering:

The individual will be required to support Senior Group Planning & Finance Business Partnering managers and provide broader departmental support to the wider Group Planning team.

Tasks will include PA/secretarial support, project management of functional activities including Group planning and business review activities, calendar and venue alignment and bookings, maintaining documentation, establishing systems and structures for delivery of day to day functional activities etc. The individual will also be required to support the wider PA/secretarial team with holiday and other absenteeism cover as needed.

Typical Accountabilities

  • Responds on behalf of specified senior finance managers supported by the role to different stakeholders maintaining high professional standards whilst managing conflicting demands/requirements

  • Responds to complex and/or escalated tasks/enquiries from other PA and secretarial staff

  • Organises and manages various organisational functions, including planning and budgeting meetings as well as business reviews across the Group.

  • Liaises with others and accesses Microsoft Outlook accounts for allocated members of management to schedule appointments and answer or redirect routine enquiries from internal and external sources

  • Prepares documents, presentation materials etc. and distributes to required stakeholders

  • Accurately transcribes, types, formats, and proof reads a wide variety of materials (e.g., correspondence, invoices, contracts, meeting minutes, reports, speeches and presentations) using predominantly Microsoft Office applications but with links to specific AstraZeneca systems (e.g., Coupa, SAP, Workday etc.)

  • Coordinates internal and external meetings/conferences to ensure efficient and effective delivery (e.g., booking external venues, scheduling meeting times, making travel arrangements for attendees, and arranging amenities etc.)

  • Performs other administrative tasks using independent judgement, confidentiality and discretion

  • Plans, organises, and schedules their own workload ensuring accuracy, completeness and on-time delivery

Education, Qualifications, Skills and Experience

Essential:

  • Prior PA/secretarial experience

  • Excellent written/verbal communication skills

  • Competent in the use of Microsoft Office applications

  • Ability to create and maintain systems driving processing and departmental efficiency

  • Ability to operate within a team environment and build a network to ensure efficient and effective delivery

Desirable:

  • Relevant vocational qualifications or equivalent experience

  • Team/project management skills

  • Working knowledge of key systems (SAP, Coupa, Workday etc.)

Opening Date 01/03/2022

Closing Date 15/03/2022

Location: Cambridge UK

Competitive salary & benefits apply

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